Ontario job postings · AI disclosure
Using AI to screen applicants? Say so in the posting.
Since January 1, 2026, Ontario employers with 25 or more employees must state in publicly advertised job postings when they use AI to screen, assess or select applicants. Answer a few questions and get a line you can paste in.
Everything else on an Ontario posting
AI disclosure arrived with several other posting rules on January 1, 2026. They apply to the same employers and the same publicly advertised postings.
Pay or pay range
State the expected pay or a range no wider than $50,000 a year. Roles paying over $200,000 are exempt.
Existing vacancy or not
Say whether the posting is for a vacancy that exists now, or to build a pool of candidates.
No "Canadian experience"
Postings and application forms can't require Canadian experience.
Tell interviewed applicants
Within 45 days of an applicant's last interview, tell them whether a hiring decision has been made.
Keep records
Keep each posting and its application form for three years after the posting comes down.
AI disclosure
State in the posting when AI is used to screen, assess or select applicants. Use the tool above.
What counts as AI? The regulation defines it broadly: a machine-based system that infers from the input it receives to generate outputs such as predictions, content, recommendations or decisions. Many applicant tracking systems now include features like this, so check what yours does before deciding the rule doesn't apply.
Sources: Employment Standards Act, 2000 and O. Reg. 476/24, in force January 1, 2026.
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